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Resource allocation – matching staff with tasks

For project and services firms, effective resource management starts with matching their skills capacity with demand. But it then quickly moves into deciding who should be working on what tasks. Having a suitable resource allocation process is the key to consistently achieving project commitments, to time, quality and budget.

These firms are generally a matrix organisation.

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Does your firm need a skills matrix?

If you provide professional services to a range of clients then you’ll need easy access to details of your staff’s skills and experience. Matching each client’s requirements and expectations is crucial, as assigning inappropriate staff can seriously damage important relationships. Maintaining a comprehensive skills matrix helps to ensure that only suitable staff will be assigned.

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Resource management best practice – Top 10 Tips

The secret of successful resource management is to maintain high levels of resource utilisation, whilst ensuring that no project is impeded through lack of required skills. How can this be consistently achieved? Here are our top 10 Resource management Best Practice tips, based on more than 35 years’ experience of working with engineering,

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Manage your R&D funding more effectively

Whether you are a Catapult organisation, a University Research department, or a private R and D team, research into new products, technologies, and techniques often relies on external R&D funding. However, each funder will demand data that justifies their investment, such as:

  • Detailed plans that scope and cost the project
  • Reporting of time spent and actual costs incurred,

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Resource management in a Matrix organisation – How Workforce planning tools help

Businesses that manage multiple projects face two conflicting objectives:

  1. To keep their clients happy, they must ensure that each and every project gets delivered on time, within budget and to the required specification.
  2. For the operation to be profitable, staff working across the project workload must be continuously busy,

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Control your volatile multi-project workload with resource planning tools

managing a portfolio of projects with a limited pool of resources is no easy ride. Just when all looks to be in balance a project change comes along creating an unacceptable resource bottleneck. Having too few staff can jeopardize the committed dates and risk disappointing your clients, but too many hanging around will lower resource utilisation.

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As Brexit damages business investment, resource planning tools can boost productivity levels

With senior UK government figures castigating businesses whenever they express legitimate concerns, a Brexit disaster seems headed our way. As the uncertain future erodes confidence, and levels of investment fall, what can UK businesses do to retain their competitiveness? One way for project-based ones is to focus on optimising the utilisation of their staff,

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The impact of GDPR on workforce planning software users and vendors

GDPR has finally arrived and many clients and suppliers, including providers of workforce planning software, are struggling to agree their responsibilities. The regulations cover such a wide range of organisations, from those that manage mass marketing campaigns through to ones that hold highly sensitive data, such as credit card or health records;

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Skills database – Staffing your projects when skills and experience matter

Clients increasingly require that only suitably qualified staff are assigned to their projects. Advances in technology are rapidly increasing specialisation of the workforce and locating suitable staff requires more data on each person’s skills and experience. Just take a look at the range of Training and Certification options on the Cisco website to see the exponential growth in available options!

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Implementing resource management tools in multi-project organisations

Managing multiple projects with a limited pool of resources can be a wild ride. As soon as the project demand is in balance with the skills capacity, something changes; a new project arrives, there is a scope change, or the client postpones the next phase. Maintaining the right balance is a necessity,

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